London Riverside Church (the Church) has a Data Protection Policy as we recognise the right of people to keep their personal information private. This Privacy Notice covers the Church’s use of personally identifiable information that you provide and that we collect, store and use including when you browse our church website: www.londonriversidechurch.com. As such you are agreeing to comply with and be bound by the following terms and conditions of use, which, govern the Church’s relationship with you.
We encourage you to read this notice carefully and if you would like to learn more about our data protection policy or require further clarification, please contact London Riverside Church and we will be happy to assist.
If you disagree with any part of this policy please do not provide personal information and do not use our website.
This policy explains how the Church and the website comply with the DPA (Data Protection Act), the General Data Protection Regulation(GDPR) which comes into effect on 25 May 2018, and the Privacy and Electronic Communications Regulations. We may update this policy upon the UK's exit from the European Union.
By providing your personal details you agree to allow the Church to contact you by mail, email, telephone and/or SMS text message in connection with its charitable purposes, either on the basis of the consents you have given us or for our legitimate interests in accordance with current data protection regulations.
London Riverside Church is committed to respect your privacy and ensuring the personal information you have entrusted to us is held securely. We process personal information in accordance with the Data Protection Act 1998,the Privacy & Electronic Communications Regulations 2003 andthe General Data Protection Regulation (GDPR) 2016.
HOW WE COLLECT PERSONAL INFORMATION
We collect personal information directly from you when you:
Complete any forms while in attendance at London Riverside Church.
Make a donation; through completing an offering envelope, a standing order or gift aid form and through online giving.
Register for a London Riverside Church event or activity.
Sign up to join and become part of our family of volunteers.
Apply for a job to join our great team.
Contact us with an enquiry.
Complete a survey.
Communicate with the Church by means such as email, letter, telephone.
Provide your contact details, in writing or orally, to Church staff or volunteers.
Purchase goods or services, including when you provide credit or debit card details.
Visit our website. Please see our Cookiesfor more information.
NB: The Church does not hold any debit or credit card details for donations/payments made via our websites. All card payments are handled by service providers who encrypt card information. sent from this website.
THE PERSONAL INFORMATION WE COLLECT
Personal identifiers such as your title, name and year of birth.
Contact details including but not limited to postal address, email and telephone number.
Financial information such as your bank details.
Records of your contact with us.
WHY WE COLLECT YOUR PERSONAL INFORMATION
London Riverside Church will collect your personal information for the purpose disclosed at the time of collection, or otherwise as set out in this Privacy Notice. We will not use your personal information for any other purpose without first seeking your consent, unless authorised or required by law. Generally, we will only use and disclose your personal information as follows:
To determine and improve the effectiveness of our website, church activities, events and projects ongoing in the community.
To improve our general ability to assist Church attendees and the wider community.
To inform or register you for church services, relevant activities, resources and new projects.
To establish and maintain your involvement with the Church, activities and events you have attended or supported,
To coordinate our volunteers rotas.
For compliance with employment law and other statutory requirements.
To reclaim tax on Gift Aid donations, if applicable.
CREDIT AND DEBIT CARD PAYMENT INFORMATION
When you make a donation to us online or over the phone, London Riverside Church ensures that this is done securely and in accordance with the Payment Card Industry Data Security Standard. All credit or debit card details are entered directly into the Barclaycard Merchant Services and never recorded or stored in any of our systems on completion of your transaction.
WHO SEES YOUR INFORMATION
We do not sell or pass any of your personal information to any other organisations and/or individuals without your express consent, with the following exceptions:
By providing us with your details you are giving the Church your express permission to transfer your data to our service providers including mailing houses, such as MailChimp, to enable fulfilment of the purpose for collection
Where such details are shared we have confidentiality agreements in place that restrict the use of your information to the purpose for which it is provided and ensure it is stored securely and kept no longer than necessary.
London Riverside Church share news about the church progress, upcoming events, projects, volunteering opportunities and prayer requests. This includes:
Email and text/SMS marketing:
We will ask for your permission to contact you by email or text for marketing purposes.
We will only send you marketing communication by post if you have given us permission to do so, this also includes correspondence such as Birthday greetings.
We will only make calls to you if you have given us permission to do so.
HOW LONG WE KEEP YOUR DATA
London Riverside church will only keep your personal information for as long as it is required and in accordance with statutory requirements. For example, HMRC requires that we keep a record of your name, address and Gift Aid declaration for six years from the date of your last donation. Where the information is no longer required, we will ensure that it is disposed of in a secure manner.
If you have indicated that you do not wish to hear from us in the future, we will keep the minimum information necessary when legally required to do so.
YOUR INFORMATION RIGHTS AND CHOICES
Our Data Protection Policy enables you:
To request in writing and securely obtain copies of the personal information London Riverside Church holds about you.
To correct or update your personal information processed by London Riverside Church.
To request London Riverside Church to stop using your personal information for marketing purposes or for any other purpose where there is no legal requirement for continued processing.
To choose whether or not to receive personalised communication from us by email, text or telephone.
To know about the cookies London Riverside Church uses, so that you can decide whether to give us permission to store a cookie on your device. Please see the Cookies section for more information.
For more information about your information rights visit Information Commissioner’s Office www.ico.org.uk.
London Riverside Church is committed to respecting your choice to receive marketing information. You can update your permission and contact preferences at any time by:
Calling our team on 0208 593 2241
Clicking the ‘unsubscribe’ link included in each email communication we send
REPORTING CONCERNS OR COMPLAINTS
Please contact us if you wish to raise a concern or complaint about London Riverside Church’s handling of your personal information.
How to manage your cookie settings
This Privacy Notice explains what to expect when London Riverside Church collects and uses your personal information. We encourage you to read this notice carefully and if you’d like to learn more about our data protection and privacy policies or get further clarification, please contact one of the church leadership team and we will be happy to assist.
CHANGES TO THIS PRIVACY NOTICE
London Riverside Church will review its privacy notice regularly. The terms of this notice may be updated at any time for example, in the event of changes in law and how we operate. Please do check our website from time to time. If there are any significant changes in the way we process your personal information, we will provide a prominent notice on our website or send you a notification. This notice was last updated in May 2018.